What Was Happening
A mid-size dispensary had a consignment vendor delivering flower across 6 SKUs. The consignment deal was solid — margins locked, settlements running weekly. But the restock cycle was broken.
The vendor would wait for a phone call, then ship two days later. Popular strains would sit at zero units for 3-4 days. Lost sales every week. Budtenders frustrated. Customers leaving empty-handed.
The dispensary's buyer was making restock calls every week — sometimes twice. Time they didn't have.
What Changed
The vendor started reading their weekly settlement report. Every settlement report we generate shows the vendor their current on-hand inventory by SKU, days in inventory — which factors in how fast each product is actually moving — and sell-through since the last settlement.
The vendor didn't need a phone call anymore. They could see which SKUs were running low, which were sitting, and how fast each one was selling. They started shipping before the dispensary even asked.
How It Works
We generate this data as part of every consignment settlement. The vendor receives it weekly through their vendor portal. No extra setup. No POS login. Just data they already get because we're already running their settlements.
What the report shows:
- Current units on-hand per SKU
- Days in inventory adjusted for velocity — a fast-moving strain at 5 units is more urgent than a slow-mover at 5 units
- Sell-through rate since last settlement
- Aging status for inventory approaching markdown thresholds
The vendor treats the report like a reorder signal. They see a top-selling SKU at 3 units with 2 days of inventory? They ship before it hits zero.
The Result
Stockouts on that vendor's SKUs dropped to zero within the first month. The dispensary stopped making restock calls. The vendor's sell-through improved because product was always on shelf. Both sides benefited from data that was already being generated.
The buyer got hours back every week. The vendor got better performance metrics. Nobody had to change their workflow — the data was already there.
The vendor's settlement report became their reorder sheet. Nobody asked them to do it. They just started reading.
If your vendors are waiting for phone calls to restock, the data already exists. Talk to us — we'll show you how settlement reports can turn your vendors into proactive partners.