27 Hours a Week of Finance Labor Saved

At a glance

Accounts payable at a single-store dispensary: 15 hours a week down to 15 minutes

Accounts receivable at a wholesale brand: about 12 hours a week of invoices, reminders and rep follow-up taken over

In the brand's first month: 38 invoices, 195 payment reminders, and 120 who-owes-what lists to six sales reps

Every invoice and reminder went out in the brand's own name

Together: about 27 hours a week of back-office finance labor saved

The Setup

Most cannabis businesses don't have a finance department. They have a store manager who does AP on the side, or a brand owner who sends invoices at night and a sales team that's supposed to chase the late ones.

The work is the same every week: enter it, check it, send it, follow up, record it. It doesn't grow the business, and it never stops.

15 hrs

of AP a week, down to 15 minutes

12 hrs

of AR and rep follow-up a week, taken over

27 hrs

of finance labor saved every week

Accounts Payable: 15 Hours to 15 Minutes

A single-store dispensary had its store manager doing AP for 35+ vendors: entering invoices, writing checks, driving to the post office, then keying it all into QuickBooks. 15 hours a week, by his count.

Now invoices come to ShelfSpace, get checked against Metrc, and land in one weekly summary. He reviews it and taps approve. Checks go out and QuickBooks updates. About 15 minutes. Read the full AP story.

Accounts Receivable: About 12 Hours a Week, Taken Over

A wholesale brand had nearly 200 open invoices across its stores and six sales reps who were supposed to help collect. In its first month with us, we did this, every piece in the brand's own name:

38 invoices sent with a one-click Pay Now link
195 payment reminders sent to past-due stores, on a steady schedule
120 who-owes-what lists sent to six sales reps, three times a week
Payments recorded from QuickBooks, so nobody keeps a collections spreadsheet by hand

Done by hand, that's about 12 hours a week. We count it conservatively: 5 minutes to send an invoice, 5 minutes to look up a balance and write a reminder, 10 minutes to pull one rep's list together, and 2 hours a week for the collections spreadsheet. The brand's team didn't write, track or send any of it. That's ShelfCollect.

The Result

About 27 hours a week of back-office finance labor, off two small teams. That's most of a full-time job.

Your best people shouldn't spend their week typing invoices and chasing balances. Hand it to us and put them back on the work that grows the business.

Frequently Asked Questions

How much time does a cannabis business spend on AP and AR?

For a small team, often 10 to 15 hours a week on each. In this case study, AP at one dispensary took 15 hours a week, and AR plus sales-rep follow-up at one brand took about 12.

What's left for my team to do?

Approve. On AP, that's one weekly payment summary. On AR, invoices and reminders go out on a schedule in your name, and your reps get their lists automatically.

27 Hours a Week of Back-Office Finance Labor, Saved